HUMAN RESOURCES ASSOCIATION – GREATER
PROGRAM YEAR 2004-2005
BOARD MEETING MINUTES –
THE
Board Members
Present:
Sandy Platt, Paul Wilson, Marie Manus Painchaud, Jen
Iacopino, Peg Flint, Kim Freese, Doug Chamberlain, Deb Laushine, Tracie Wajer,
Lori Shackford, Anna-Marie Sparks.
Board Members
Absent:
Gayle Troy
Committee Members Present:
Sue Lang
The
President of the Association, Sandy Platt, called the meeting to order at
September Meeting
Planning and Preparation
Preparations
for the
There was also discussion of the proposed post-program meeting with MAHRA, to discuss successes and problem areas encountered during the preparation for the program with a view towards improving the process of designing and preparing for future joint programs. It was suggested that a facilitator be present at this meeting and, after some discussion, Maria was proposed as facilitator, with Peg, Deb and Tracie to be the association’s representatives to the meeting. It was agreed that the meeting should be scheduled as soon as possible, with Southern New Hampshire University as a possible location. One specific topic to be discussed will be the allocation of revenues and expenses with respect to the September 2 program.
Subject to one correction noted by Peg Flint concerning the original estimated cost of the audit ($1,200 rather than $1,500), upon motion made by Doug Chamberlain and seconded by Maria Manus Painchaud, the minutes of the August 4, 2004 Board meeting were accepted as submitted.
Treasurer’s Report
Peg Flint distributed and commented upon the Treasurer’s Report, noting that revenues received to date with respect to the September 2 program were not included, for purposes of clarity. She also noted that the most recent World at Work program had generated a profit of $374.47 for the association, and that the sponsorship fee of $1,000 for the upcoming diversity conference has been paid. Peg noted that no fees had as of yet been paid to Dan Troy with respect to his work in maintaining the website. It was noted that those members of the Marketing/Public Relations Committee involved with the website would be reviewing the association’s long term plans for maintaining the site. In the meantime, upon motion duly made by Maria and seconded by Peg, the Board voted to pay Dan Troy the sum of $120 for his work in connection with the website during the months of July and August, and to ask that the association be billed monthly for his future services on an hourly basis, beginning September 1. Upon motion duly made by Maria and seconded by Jen, the Treasurer’s Report was accepted as submitted.
Maria then reported on the status of the audit. She indicated that the fee was to be $800 for a review, that the accountant would not prepare the IRS Form 990 and that no New Hampshire filings were required because the association is a Section 501(c)(6) trade organization and not a Section 501(c)(3) charitable organization. Maria will continue to follow up with the accountant concerning the progress of the audit.
Membership
It was noted that the association currently has 109 paid members for the 2004-2005 program year, well ahead of its goal to have 100 members enrolled by the close of the calendar year. Jen presented a memo presenting 24 applications for renewal membership in the professional, associate and affiliate categories. After discussion involving the transfer of several applications from the professional to the affiliate category and upon motion duly made and seconded, the renewal applications were accepted by the Board. Jen also presented three applicants for new membership in the professional category: Gail Devoid of New Jersey Machine, Inc., Carol B. Laro of Franklin Savings Bank and Angela Mogavero of Graphic Packaging International, as well as two applicants for new membership in the associate category: Lynn Friedel of Power Span Corporation and Kathy Grenier of McCormick Advisory Group. Another application was tabled to the October meeting due to possible re-classification of an affiliate as an associate member and a question concerning the applicant’s SHRM membership status. Thereafter, upon motion made by Jen and seconded by Maria, these five applications for new membership were accepted.
Tracie
briefly discussed plans for the October 21 program, which will be an early
evening meeting focusing on strategic benefits planning and negotiation. Tracie indicated that she had a specific
speaker in mind for the discussion of benefits strategizing, and noted that the
Program Committee would meet the following week to discuss this and future
programs. A new meeting notice format is
also in preparation. The October 21 meeting
will be from
Sponsorship
Paul Wilson indicated that a sponsor was needed for the October meeting and for two other programs during the upcoming program year.
Committee Reports:
Leadership Development
Maria reported that regular committee meetings would begin in October. She emphasized the need for Board liaisons to attend meetings of their respective committees, for the purpose of communicating the Board’s vision to the committee chairs and membership.
Marketing/Public Relations
While no minutes were distributed, it was reported that various sub-committees or working groups had been formed relating to the brochure, the website and media options.
It was reported that this committee had held a good discussion concerning diversity issues involving the association.
Membership
It was reported the membership committee had not met, but that as reported above the goal of more than 100 enrolled members by December 31 had already been met.
Finance
Peg reported that the Finance Committee had not met, but that Finance Committee members had been recruited to assist with the registration process at the September 2 joint meeting.
Program
The Program Committee met and filed a report of its initial meeting, which was mostly introductory in nature. At the next meeting a schedule of topics for the program year will be established and reported to the Board at its October meeting.
Chapter Activity
Plan
Old Business
No old business was raised for discussion.
New Business
It was reported that Vickie L’Heureux would be undergoing surgery on September 15. The Board voted to send flowers at a maximum cost of $30.
The Board reviewed a proposal from The Destiny Group, an employment agency specializing in the employment of military personnel and their families. The Board determined that the association did not wish to become involved in promoting a non-member commercial venture of this type.
There was discussion of an SHRM “Member Madness” promotional discount program during the month of September, and it was decided that copies of the SHRM announcement would be placed on the tables at the September 2 meeting.
The Board reviewed and rejected a proposal to link an “employer mall” providing employee discounts to the association’s website.
There being
no further business to come before the meeting, upon motion duly made and
seconded, the same was adjourned at
THE NEXT BOARD MEETING WILL BE HELD ON
WEDNESDAY, OCTOBER 6 AT
Respectfully submitted,
Douglas
R. Chamberlain, Secretary