HUMAN RESOURCES ASSOCIATION – GREATER
PROGRAM YEAR 2003-2004
BOARD MEETING MINUTES –
THE
Board Members
Present:
Maria Manus Painchaud, Kim Saucier, Peg Flint, Doug Chamberlain, Sandra Platt, Gayle Troy, Angela Finney, Tracie Wajer, Deb Laushine, Jen Iacopino.
Board Members
Absent:
Paul Wilson and Anna-Marie Sparks.
Committee Members
Present:
Vicki L’Heureux and Connie Roy-Czyzowski.
The
President of the Association, Tracie Wajer, called the meeting to order at
Upon motion duly made and seconded, the minutes of the May 12, 2004 Board meeting were accepted as submitted.
Treasurer’s Report
Peg Flint distributed and commented
briefly on the Treasurer’s report, which indicated that revenues exceeded
expenditures by $828.07 during the period from
Peg confirmed that she would be asked to produce a draft budget for the July 7 Board meeting, and specifically mentioned anticipated expenses such as the printing of additional Association letterhead, the Association’s $1,000 commitment to sponsoring the New Hampshire Human Rights Commission seminar and anticipated speaker fees for the September 2004 joint meeting with MAHRA. It was noted that while the Association was $1,100 under budget on speaker fees for the current program year, the Association’s anticipated share of speaker fees for the September joint meeting could be in the $4,000 range. Upon motion duly made and seconded, the Treasurer’s report was accepted as submitted.
Membership
Jen Iacopino presented one new applicant for membership in the professional category, Ms. Donna Konkol, an area human resources administrator for Shaw’s Supermarkets. It was noted that Ms. Konkol’s membership would run through the 2004-05 program year. Upon motion duly made and seconded, Ms. Konkol’s application for membership as a professional member of the Association was unanimously approved. It was noted that the Association currently has 137 members, the chapter goal for the year having been 140, representing 10% annual growth.
Program
It was reported that Deb Laushine, Tracie Wajer and Sandy Platt had met on June 1 to draft a preliminary program schedule for the 2004-05 program year, a copy which was distributed to the Board and discussed at some length. Various speakers for the September joint meeting with MAHRA were discussed including Jim Collins, Bob Nelson and Marcus Buckingham. It was left that these options would be explored further and the Board polled via e-mail once a suitable speaker has been secured. Gayle Troy suggested that the Program Committee explore the availability of speakers who are in demand a year or more in advance.
The
Certification
Maria indicated there was nothing new to report in this area, but that in order to secure certification for programs offered during 2004-05 program year a detailed explanation of the program and the background of the speaker would be required. Maria will work with Kim Freese, who will submit the information required for certification.
Sponsorship
In the absence of Paul Wilson, no report was submitted on this subject.
Website
Kim Saucier noted that this month would mark the end of her Board service and of her dues with respect to the website. The latter will be transferred to Dan Troy, the interim website administrator, who will contact the Concord Monitor to obtain the necessary passwords and generally deal with transitional matters of that sort. It was noted that maintenance of the Association website would become the part of the charge of the Public Relations Committee under the new organizational structure, which is to become effective with the 2004-05 program year. In the meantime, program information, news and updates for the website, Board minutes, etc. may be e-mailed to Dan at dan_troy@yahoo.com (with an underscore between “dan” and “troy.”)
Recognition
In the absence of Anna-Marie Sparks, no report was submitted on this subject; however, Tracie noted that it would be a number of recognition items on the agenda for the June program.
Student Liaison
In the absence of Lori Shackford, no report was submitted on this subject.
Bylaws
Gayle Troy indicated there was nothing to report concerning this subject.
Leadership
Development Committee
Acting upon
the recommendation of the Leadership Development Committee and upon motion duly
made and seconded, the Board unanimously voted to establish an Opportunity Development
Committee commencing with the 2004-05 program year. This committee will be responsible for
special projects and initiatives such as the Association’s involvement with the
Granite State Conference, World at Work and the New Journeys Program, the
proposed supervisor training program and similar projects, joining the five other
standing committees (Program, Public Relations, Membership, Finance and Leadership
Development). Maria noted that between 50
and 80 percent of each committee’s membership had been confirmed, with the rest
to be contacted in the near future. Committee
chairs and Board liaisons have also been identified and will be confirmed by
the Board at the July 7 meeting beginning the new program year. Maria also indicated that a Board orientation
package had been assembled, with new notebooks to be distributed to Board
members at or prior to the July meeting.
The July 7 Board meeting will include a Board orientation, and
Old Business
In response to a request from Doug it was indicated that the chapter brochure project would be taken up by the Public Relations Committee in the new program year. It was suggested that Laurie Methven be paid for any work on the supervisor training program for which she has not already been paid. It was noted that $1,000 has previously been paid to her. Accordingly upon motion duly made and seconded, the Board unanimously voted to expend up to $500 to pay Laurie Methven for the unpaid work with respect to the supervisor training program. In this regard Maria noted that in the future the development process for similar projects should be well-structured and the Board’s expectations clear at the outset. This program will become a project of the Opportunity Development Committee. As to the program concerning the FLSA overtime regulations, it was noted that the Gallagher and Sulloway laws firms are scheduled to present programs on this subject on June 23 and July 20, respectively. It was therefore determined that there was no need for the Association to develop its own program, and that each of these programs will be publicized by the Association and interested members encouraged to attend.
New Business
Tracie discussed the appointment of a “Chapter Champion” to promote donations to the SHRM Foundation through fundraising efforts such as direct appeals, raffles, etc. Further discussion of this topic was tabled until the July meeting.
Gayle Troy proposed that the Association consider establishing a branch as a form of outreach to the Lakes Region. This suggestion will be placed on the agenda for the July Board meeting. It was also suggested that the Association consider making a donation to the SHRM New Hampshire Council to support activities such as attendance by Ms. Gesel-Towne at SHRM meetings, etc. Accordingly upon motion duly made and seconded, the Board unanimously voted to donate the sum of $250 to the SHRM New Hampshire Council for the support of Council-related activities.
There was some further discussion of the proposed $500 donation to the New Journeys Program. Connie noted that items such as books, training tapes and DVDs, etc. should be donated instead of cash. Upon motion duly made and seconded, the Board confirmed its prior vote to make an in-kind donation for this purpose.
There being no further business to
come before the meeting, upon motion duly made and seconded the meeting was
adjourned at
THE NEXT REGULAR BOARD
MEETING WILL BE HELD AT
Respectfully submitted,
Douglas R. Chamberlain, Secretary
DRC/sy
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