HUMAN RESOURCES ASSOCIATION – GREATER CONCORD, NH

PROGRAM YEAR 2004-2005

BOARD MEETING MINUTES – MARCH 2, 2005

SANBORN, HEAD & ASSOCIATES

Board Members Present:

Deb Laushine, Gayle Troy, Kim Freese, Lori Shackford, Peg Flint, Anna-Marie Sparks, Paul Wilson and Jen Iacopino.

Board Members Absent:

Sandy Platt, Doug Chamberlain, Maria Manus Painchaud and Tracie Wajer.

Committee Members Present:

None.

In the absence of the President of the Association, Vice President, Deb Laushine, called the meeting to order at 2:00 p.m.

February 2, 2005 Board Meeting Minutes

Upon motion duly made by Gayle Troy and seconded by Peg Flint, the minutes of the February 2, 2005 Board Meeting were accepted as submitted and approved for posting on the Association’s website.

Treasurer’s Report

Peg Flint distributed and commented on the Treasurer’s Report. Expenses for the February lunch meeting were $1,252.96. The February meeting incurred a loss of $132.96. Peg also informed the group that the non-profit report has been filed with the State of NH. Upon motion duly made by Peg and seconded by Lori, the Treasurer’s Report was accepted as submitted.

Membership

Jen Iacopino submitted a memo to the Board presenting an application for new membership in the affiliate category submitted by Jason Kroll, of Kroll, Becker & Wing, LLC, (SHRM member) as well as an application for new membership in the associate category submitted by Chip Triest of Nassau Broadcasting. Upon motion duly made by Jen and seconded by Peg, both applications were unanimously approved.

Committee Reports:

Opportunites No report submitted

Program Deb informed the board that the April, May and June programs are set. A couple of items need to be confirmed for the March half-day, afternoon meeting. Once everything is confirmed, notice will be sent to our website, as well as our membership.

Leadership Development No report submitted

Marketing/Public Relations Paul informed the board that they have the final proof of the brochure. There is a setup fee of $30 and the cost to print 1000 copies is $415. Upon motion duly made by Paul and seconded by Gayle, the board approved the cost of the brochure.

In an effort to eliminate the amount of spam the board members have been receiving, their email addresses have been removed from the website. The email addresses for the committee chairs will also be removed from the site. The committee is working with Dan Troy to have a “members only” section on the website with password access to be changed each program year.

The link to the Granite State HR Conference website will be added to the home page. The benefits button will be deleted and a press release button will be added. The resources section is in the process of being updated. Deb gave Paul copies of the major errors she found on the website so that he could have them corrected.

Program information will be sent to our membership two times prior to the program date and once to Labornet each month.

Jackie Brough and Fran Decinto are working with MAHRA’s Marketing/PR Committee to help promote the September 2005 joint meeting. Paul Wilson and Ron Page are working with MAHRA’s Sponsorship Committee to provide sponsors for the September 2005 joint meeting.

The Marketing/PR committee has been having discussions with Dan Troy regarding the redesigning of the website. The plan is to roll out the new website with the new program year. The cost of redesigning the website is $400. Upon motion duly made by Paul and seconded by Anna-Marie, the board approved (with one abstention by Gayle Troy) the cost of redesigning the website.

Membership Jen presented the membership renewal form for comments. The decision was made to keep the membership rates the same as last year. For those SHRM members who prepay their program fee for the year, the amount would be increased from $180 to $200 per program year. Upon motion duly made by Gayle and seconded by Peg, the board approved the program fee prepay increase.

There were some issues with the on-line company Jen was working with to order a table cover with the HRA-GC logo on it, so the decision was made to go with “Say it in Stitches”, a local vender. In the process, Jen had the logo cleaned up by a member of the Sulloway & Hollis IT department.

Kris Bellerose has agreed to be the Student Liaison to the HRA-GC. She has contacted SNHU, St. Anselm, Rivier, Franklin Pierce, UNH-Manchester and NHTI and has sent them each a nicely done small poster for them to post on their career bulletin boards. She will update it monthly with the latest program information.

Finance The Finance Committee finished their review of SHRM’s Finance Committee guidelines. John Zamagni has accepted other employment and is no longer able to participate on the committee. The next meeting of the Finance Committee will focus on preparing the 2005-2006 budget.

Old Business

MAHRA Cooperative Meeting – Update Peg and Deb met with the group from MAHRA on March 1, 2005. It will be a breakfast meeting at the Radisson (Center of NH) on Thursday, September 8, 2005. Margaret Morford will be the speaker. The cost of bringing in this speaker is $3,000 for a full day or $1,500 for a half day. She has been booked for a full day with the hope that one of our member companies would hire her for the afternoon and pay half the cost of her rate and expenses. There will be “Save the Date” postcards to hand out at the Granite State Conference. Gayle made the suggestion we put a one-minute video clip of Margaret Morford on our website. Sponsors for the September meeting will be charged $500. This fee will include attendance for two people, a table for their display and breakfast. They will also be encouraged to bring a raffle item.

Granite State Conference Sponsorship – HRA-GC Lanyards The decision was made to not purchase additional lanyards for future use by HRA-GC.

New Business

Membership Rates/Meeting Rates The rates were discussed during the Membership Committee portion of the meeting – please see above for information.

March Meeting – Rates, etc. The decision was made to keep the rates the same for this meeting as other program meetings. The schedule is as follows: 11:30 – registration and lunch; 12:00 – business meeting; 12:30 – 1:30 legal panel; 1:30 – 3:30 – Mike Fetzer will speak on Behaviorial Interviewing.

Membership Mailing/At Large List The Membership Committee will be handling the mailing of the directories, renewal memberships, as well as sending out membership information to At Large SHRM members.

Raffle for GS Conference The decision was made to raffle three registrations to the Granite State Conference – We will raffle two registrations to our membership and raffle one registration to a member in transition. Upon motion duly made by Jen and seconded by Gayle, the board approved the raffle of 3 registrations to the Granite State Conference.

Jen will send an email to the membership informing them of the raffle.

In the same discussion, Jen made a motion that Brenda Rugg, for all of her contributions to the organization as a non-member, be invited to our last four program meetings at no charge. Peg seconded the motion and it was approved by the board.

April Meeting – Travel Costs The travel costs for the April 2005 program meeting would be covered through the Speakers Expense budget. Therefore, no vote was necessary to allocate monies to this item.

Programs 2005-2006 There was discussion about the upcoming program year. Deb talked about the possibility of 3-4 of the meetings being dedicated to a section of the SHRM “Body of Knowledge” and that the program could be led possibly by a professor from one of the local colleges. One meeting will be with a SHRM speaker. The September meeting is all set.

Reminders: The Tri-State Leadership Conference is usually held in May. However, program information is not currently available. Sandy had requested that Board members think about the end of year recognition program and be prepared to discuss suggestions at the next meeting.

There being no further business to come before the meeting, upon motion duly made by Jen and seconded by Gayle, the same was adjourned at 3:50 p.m.

THE NEXT BOARD MEETING WILL BE HELD ON WEDNESDAY, APRIL 6, 2005, AT 2:00 P.M. AT SANBORN,HEAD & ASSOCIATES.

Respectfully submitted,

Jennifer L. Iacopino, Director