HUMAN RESOURCES ASSOCIATION – GREATER CONCORD, NH PROGRAM YEAR 2003-2004 BOARD MEETING MINUTES – DECEMBER 3, 2003 THE CONCORD MONITOR       Board Members Present:   Tracie Wajer, Paul Wilson, Sandra Platt, Peg Flint, Doug Chamberlain, Deb Laushine, Jen Iacopino, Anna-Marie Sparks, Kim Saucier.   Board Members Absent:   Angela Finney, Gayle Troy, Maria Manus Painchaud.   Committee Members Present:   Kim Freese, Kim York, and Sue Lang               The President of the Association, Tracie Wajer, called the meeting to order at 2:35 p.m.   November 5, 2003 Board Meeting Minutes               Upon motion duly made and seconded, the minutes of the November 5, 2003 Board Meeting were accepted as submitted.      Treasurer’s Report   Peg Flint distributed the Treasurer’s Report, noting that the results for the past month were as expected, with expenditures for recognition awards, an expense reimbursement of $575 to Newt Kershaw in connection with the IRS Northeast Pension Liaison Group meeting and to Deb in connection with the SHRM Leadership Conference.  Peg reported a profit of $105 with respect to the November program, which she noted is typical of the less costly breakfast meetings.  Upon motion duly made and seconded, the Treasurer’s report was approved as submitted.   Certification               In the absence of Maria Manus Painchaud, no report was submitted on this subject.   Student Liaison               In the absence of Lori Shackford, no report was submitted on this subject.   Bylaws               In the absence of Gayle Troy, no report was submitted on this subject.   Program               Deb Laushine noted that the December meeting will be a luncheon meeting, with David Lee to speak on the topic “Workplace of Champions”, or another topic if his recent program in Manchester had addressed that topic.  A possible change to the luncheon menu was discussed, and the Board approved an Italian pasta buffet for this meeting.  For the January meeting the Board discussed a program on internal collaboration, with non-HR executives being invited to discuss strategic issues in the workplace involving the HR team.  Possible speakers for this program were discussed, and Deb will e-mail the Board seeking additional suggestions in this regard.  Sandy distributed the evaluation summary for the November meeting, noting that the meeting had been very well received.  There was discussion of promoting the canned food drive at the December meeting and on a year-round basis.  Tracie and Sandy will distribute the holiday gift portfolios and pens to members at the December meeting.   Membership               Jen Iacopino presented a memo proposing Corinne D. Lord as a new professional member, Donna S. Waterman as a new affiliate member, Sue Fortier as a renewing professional member and Claire Gruenfelder as a renewing associate member.  Upon motion duly made and seconded, these individuals’ applications for membership were approved.  The Board discussed whether further attempts should be made to contact non-renewing members from past years.  It was noted that Deb has the list of non-renewals and had intended to circulate the list among the Board members for informational purposes.  There was discussion of the Board survey distributed by the Association’s Leadership Development Task Force incidental to their December 1, 2003 meeting, as well as development by the Task Force of a survey of member skills and interests.   Sponsorship               Paul Wilson and Kim York reported that Bette Rose, a training consultant for Maine, would be the sponsor for the December meeting.  Paul asked Deb to provide Ms. Rose with the topic for the meeting, once finalized, and she agreed to do so.   Website               Kim Saucier reported that she was working on simplifying the Website’s meeting registration procedure.  Otherwise, it was the consensus of the Board that the Website was operating smoothly, with less time being required for site maintenance, etc.  It was noted that the legal update material currently on the site is somewhat dated.  Jen indicated that she would speak to Jeanine Poole concerning this matter, and request that  fresh update material be e-mailed to Kim Saucier for inclusion in the Website.   Recognition               Anna-Marie Sparks noted that at the December meeting new members and those receiving SPHR/PHR certification recently would be recognized with gift certificates.  The reimbursement to Connie (or her employer, Delta Dental), of one-half the costs of her World At Work course, in recognition of her efforts coordinating that program, was again discussed.  Peg noted that to date no such reimbursement has been made to Connie or Delta Dental.  Tracie will contact Connie concerning this matter.  Peg also suggested that the procedure for recognizing new members at meetings be re-examined, to avoid embarrassment when new members appear at a meeting without registering in advance.  She suggested that new member certificates be printed as soon as the individuals are accepted for membership, and that Anna-Marie carry these certificates with her to all meetings, along with extra welcome packets, so that all new members may be recognized promptly.   Supervisor Training Program               After some discussion, it was the consensus of the Board that they and their employers were unwilling and/or unable to provide the detailed information required to complete the grant application for partial federal funding of this program in a timely manner, and that the Association should simply pursue this program on its own.  It was noted that the structure of the program would be somewhat similar to the New Journeys Program in that regard.   Brochure               Tracie indicated that there was nothing further to report on this subject.  However, Sandy did report that later that day she would be meeting with graduate students at Southern New Hampshire University, who under Maria’s auspices will be assisting the Association in developing a communications and marketing program. Sandy and Deb also noted in passing that the SHRM Leadership Conference had proven very worthwhile, with a number of programs dealing with chapter development, marketing, succession planning and other topics of interest to the Association.   New Business               The Board discussed a proposal by Brian Phelps, who had contacted a number of Board members concerning a workplace health and safety program funded by OSHA and aimed at bringing small and mid-sized companies into compliance with the Act on a non-punitive basis through a program of OSHA-type assessments.  The Board discussed whether an entire meeting might be devoted to Mr. Phelps and his program.    It was also suggested that Mr. Phelps might form part of a program dealing with workplace health and safety issues in general, including workers compensation and other related topics.  The Program Committee will consider this matter and report back to the Board in due course.               There being no further business to come before the Board, upon motion duly made and seconded the meeting was adjourned at 3:50 p.m.                        THE NEXT BOARD MEETING WILL BE HELD ON WEDNESDAY, JANUARY         7 AT 2:30 PM AT THE CONCORD MONITOR.                     Respectfully submitted,   Douglas R. Chamberlain, Secretary   DRC/sy