HUMAN RESOURCES ASSOCIATION – GREATER CONCORD, NH PROGRAM YEAR 2003-2004 BOARD MEETING MINUTES – JANUARY 7, 2004 THE CONCORD MONITOR       Board Members Present:   Jennifer Iacopino, Anna-Marie Sparks, Doug Chamberlain, Kim Saucier, Tracie Wajer, Sandra Platt, Deb Laushine, Paul Wilson, Maria Manus Painchaud   Board Members Absent:   Peg Flint, Angela Finney, Gayle Troy   Committee Members Present:   Kim Freese, Kim York                The President of the Association, Tracie Wajer, called the meeting to order at 2:35 p.m.   December 3, 2003 Board Meeting Minutes               Upon motion duly made and seconded, the minutes of the December 3, 2003 Board meeting were accepted as submitted.   Treasurer’s Report               Peg Flint’s written Treasurer’s Report was distributed by Tracie in Peg’s absence.  A net loss of $720.36 with respect to the December 18, 2003 program was noted.  Upon motion duly made and seconded, the Treasurer’s Report was accepted as submitted.   Membership               Jen Iacopino reported that an applicant for affiliate membership was not yet a member of SHRM, as required by the bylaws.  Accordingly, that application will be placed on hold.  The membership renewal for Marian Stanton of the State of New Hampshire as a professional member is pending, subject to submission of a completed application.  Upon motion duly made and seconded, the Board voted that Ms. Stanton’s membership be renewed contingent upon the submission of her completed application.         Program               Deb Laushine reported that the January 15 program on “Internal Alliance and Collaboration” was set.  Maria will chair the panel, speaking to each participant in advance, assigning topics to be covered and encouraging discussion among the panelists prior to the meeting.  The February meeting was originally scheduled as a dinner meeting.  After some discussion the following schedule was established:               4:00 to 5:00 p.m.:      Social hour and networking session, with beer and wine to be served at a cash bar and Board members being encouraged to mix and mingle with attendees.               5:00 to 5:30/5:45 p.m.:      Business meeting, sponsor presentation and legal update.               5:30/5:45 to 7:00 p.m.:      Featured speaker: Robert Skladany of Wellesley, Massachusetts, a World At Work instructor whose topic will be “Total Compensation”.               The March meeting will be a half-day program organized in two tracks: “Strategic HR Management, Part II” and another track discussing the employment cycle, including recruitment, maintenance and termination.  Each track will consist of three separate modules, with attendees being permitted to move from one track to the other at the close of each module.  The program will begin with a buffet breakfast, business meeting, sponsor presentation, and legal update from 8:00 to 9:00 a.m., with the three program segments of 50 to 55 minutes running from 9:00 a.m. to noon, including breaks.  The fee structure for the half-day meeting was briefly discussed, but no definitive conclusions were reached.                          Sandy Platt distributed the evaluations for the December meeting, noting that for the most part the meeting had been well received.  There was a suggestion that perhaps the business meeting, legal update, etc. portion of the program ran too long and that the featured speaker was not provided with  sufficient time for his presentation.  Jen also reported that one group of attendees had left the meeting when a question concerning the eligibility of the program for CPE credit was not answered to their satisfaction.   Certification               Maria indicated that there was really nothing new to report in this area, but that the first computerized certification test would be administered in May, that new test materials had been prepared and that a certification class would begin on February 18.           Sponsorship               Paul Wilson reported that the sponsor for the January meeting would be Benefit Concepts, represented by Peter Jennings.  He noted that this sponsor had not yet paid its sponsorship fee but had promised to do so prior to the start of the meeting.   Website               Kim Saucier reported that the website appeared to be operating smoothly.  She inquired as to when the website should be updated to include the current monthly program sponsor, noting that if she waited until the meeting notice and registration information was furnished by Deb Laushine the sponsor might not be featured for a lengthy period prior to the meeting.  After some discussion it was decided that the sponsor displays should be changed at the beginning of each calendar month (not waiting for the registration materials to be posted), and that the minutes of the Board meeting should also be posted at the beginning of the month following the meeting.   Recognition               Anna-Marie Sparks indicated that there was nothing new to report in this area.   Student Liaison               In the absence of Lori Shackford, no report was submitted on this subject.   By-Laws               In the absence of Gayle Troy, no report was submitted on this subject.   Chapter Activity Report               Tracie noted that the SHRM Chapter Activity Report is due on January 31, and encouraged anyone with information for that report to contact Angela.   Supervisor Training Program               Tracie indicated that a check had been sent to Laurie Methven for her work through the close of 2003 in developing this program.  She noted that some progress had been made in assembling modules for the program, and that this topic should be revisited at the next Board meeting.   Brochure               Tracie furnished a copy of the brochure drafted by Vicki L’Heureux to Kim York, who has volunteered to work on this project.   Planning               Maria indicated that her Task Force needs some historical background concerning the Association, and inquired where those materials might be found.  Doug indicated that he would check the records of the Secretary turned over to him by Maggie Bahou.  Other past and present Board members, including Angela and Peg, may also have some of these records.  Maria indicated that the Leadership Development Task Force would be meeting next week and that the Board member survey responses were being collated, with a view to providing Task Force recommendations to the full Board at its March meeting.  Issues to be addressed include whether the Task Force should become a standing committee and if so, what its structure and charge should be.  The Task Force report will also provide some specific information concerning the Board profile, as gleaned from the survey responses.  Finally, Maria noted that Kim York was working on the marketing brochure and that Maria’s SNHU students were working on developing a public relations program for the Association.   New Business               The Board discussed a proposal that the Association website provide a link to the World At Work bookstore.  There was no Board opposition to this proposal.  There was some negative comment by Maria, Doug, and others concerning a proposal that the Association cooperate in a member survey on tuition reimbursement and CPE offerings to be conducted by the UNH College for Lifelong Learning.  Concerns were expressed concerning exploitation of the Association and its members for commercial purposes,  confidentiality of the membership list, privacy of information concerning members and their employers, etc.  It was the sense of the Board that the Association should not cooperate actively with UNH-CLL in making its membership available for this survey.               There being no further business to come before the Board, upon motion duly made and seconded, the meeting was adjourned at 3:35 p.m.   THE NEXT BOARD MEETING WILL BE HELD ON WEDNESDAY, FEBRUARY 4, 2004 AT 2:30 P.M. AT THE CONCORD MONITOR.                                                                                       Respectfully submitted,                                                                                           Douglas R. Chamberlain, Secretary   DRC/sy