Human Resources Association – Greater Concord Program Year 2003 – 2004 Board Meeting Minutes – Tuesday, September 16, 2003 The Concord Monitor     Members Present:  Tracie Wajer, Kim Saucier, Lori Shackford, Sue Lang, Peg Flint, Gayle Troy, Kim Freese, Sandy Platt, Anna-Marie Sparks, Deb Laushine, Jen Iacopino, and Angela Finney.   Members Absent: Vicki L’Heureux, Paul Wilson, Doug Chamberlain, Connie Roy-Czyzowski, and Maria Manus-Painchaud.   The President, Tracie Wajer, called the meeting to order at 8:15 a.m.   Previous Meeting Minutes                         Upon motion duly made and seconded, the minutes of the August 28, 2003 Board meeting were accepted without change.   Treasurer’s Report               HRA-GC received a returned check from the Bank of NH for Sue LaFlamme’s current year registration due to current employer filing for bankruptcy, Sue then paid with a personal check.  Upon motion made by Gayle Troy and seconded by Anna Marie Sparks HRA – GC will be returning Sue LaFlamme’s personal check to her and will waive her membership fee for the year 2003-2004 for being a long term member.  The current account balance for the HRA-GC through 9/13/03 is $30,341.73.  Treasurer’s report was accepted at 8:25 a.m.   Membership               Upon motion made by Jen Iacopino and seconded by Peg Flint the renewal memberships for the 2003-2004 year were accepted. A motion was made by Jen Iacopino and seconded by Peg Flint to add Jeanine Poole to the Membership Affiliate list.  Peg indicated that 50 members have not renewed to date but that they will continue to trickle in through December.  Of the 88 members that have paid to date, 16 are new members.   Programming               Deb noted that Doug Chamberlain is heading up the Benefits du jour meeting scheduled for October 16, 2003. David Lee will be speaking at the Workplace of Champions meeting on December 18, 2003.  Keith Greene has agreed to speak at the HR Trends in the 21st Century on May 20, 2004. Bob Skladany will be the guest speaker at the Total Compensation meeting on February 19, 2004.  Deb Laushine was asked by the committee to share feedback with the MAHRA board members regarding the joint HR meeting held at CR Sparks on September 11, 2003 and presented by Dr. Michael Mercer.   Certification               Upon motion made by Gayle Troy and seconded by Peg Flint the HRA-GC Board will not accept Maria Manus Painchaud’s resignation until board meetings are firmed up for the 2003-2004 year.   Sponsorship               Paul Wilson was absent today, but in his absence it was indicated by other board members that all sponsor memberships have been sold for the program year, four of which have already submitted their checks.    Website               Kim indicated that she has already used the free ½ hr. allowed to update the HRA–GC website.  With the addition of new software, Kim will be able to perform a lot of the changes on her own to the web site without having to contact the vendor for those changes.  It was indicated that the Membership Renewal Application dates on the website need to be changed to reflect the current year.    Recognition               Anna-Marie made a suggestion to the group that we should make a better effort to make new members feel welcome.  One suggestion made was to hook up board members with new members and board members can help new members find a seat and introduce new members at a table of their choice.  Board members should plan to be there 15-20 minutes prior to the start of the meetings.  It was also suggested that Peg e-mail a list of the attendees to the board members prior to each meeting.  Angela suggested that when drawings are held at the meetings to announce first where the winner works, their name and job title.   Student Liaison               Lori will be making visits to local colleges to promote student membership with HRA-GC.  Once the brochure that Vicki L’Hereux has designed is finalized, it will be handed out to students with information on HRA-GC.   By-laws               Gayle did not have anything new to discuss regarding By-laws.   Special Projects               There will be two World at Work scholarships available in November. Since Gayle Troy was unable to attend the scholarship she won in July a motion was made by Angela Finney and seconded by Peg Flint to allow Gayle Troy to attend the World at Work conference in November as well as to approve an additional scholarship.  The winner of the second scholarship will be announced at a future date.               On October 15, 2003 a subcommittee meeting will take place at the Concord Monitor from 1:00 p.m. – 2:00 p.m. to discuss issues (FMLA, ADA, etc.) that employers would like to see included in the supervisory training program HRA-GC wants to promote.   New Business               Gift handouts were discussed for the December meeting.  Tracie will be looking into the cost for portfolios, as well as glow pens.  Since the City of Concord is celebrating it’s 150th year, it was suggested that we have a drawing at one of the meetings for $150.00 in Concord dollars.  Anna Marie will check with the Concord Chamber of Commerce to see which downtown businesses participate in the Concord dollar program.   Strategic/Succession Planning               This item was tabled until the next scheduled meeting of October 15, 2003.  Hopefully, Maria will be available to help in this future endeavor.    Set 2003 Board Meeting Schedule               The following dates were decided for the 2003 board meetings:               October 15, 2003  - 2:00 p.m.– 4:30 p.m.             November 5, 2003 – 2:00 p.m. – 4:30 p.m.             December 3, 2003 – 2:00 p.m. – 4:30 p.m.               All meetings will be held at the Concord Monitor.  It was decided that the 2004 meeting schedule would be discussed at a later date.               In the near future, chapter members can look forward to an e-newsletter from Chapter President Tracie Wajer.                         There being no further business to come before the Board, the meeting was adjourned at 10:25 a.m.                                                                                                     Respectfully submitted,                                                                                                       Sue A. Lang                                                                                                 Secretary Support